Assessor Resource

BSBINS516
Undertake cataloguing activities

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to coordinate and design systems and structures related to copy and original descriptive cataloguing; to search, retrieve and edit material from existing records and to undertake catalogue maintenance. This requires application of a sound knowledge of cataloguing standards and systems.

The unit applies to individuals in information services organisations, working according to established procedures and guidelines, with responsibility for maintaining catalogues, as well as for copy and original descriptive cataloguing.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

create at least three catalogue records

edit at least three catalogue records.

In the course of the above, the candidate must:

use current industry systems

complete activities according to organisation policies and procedures.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

reference cataloguing standards and systems according to organisation policies and procedures

commonly used automated cataloguing systems and shared cataloguing networks

frequently occurring cataloguing problems

principles of bibliographic description and access

methods of preparing original and copy cataloguing records

procedures for maintaining cataloguing records

key aspects of required digital technologies and systems.

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

organisational policies and procedures relevant to performance evidence

current industry cataloguing tools, systems and standards.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

create at least three catalogue records

edit at least three catalogue records.

In the course of the above, the candidate must:

use current industry systems

complete activities according to organisation policies and procedures.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

reference cataloguing standards and systems according to organisation policies and procedures

commonly used automated cataloguing systems and shared cataloguing networks

frequently occurring cataloguing problems

principles of bibliographic description and access

methods of preparing original and copy cataloguing records

procedures for maintaining cataloguing records

key aspects of required digital technologies and systems.

Skills in this unit must be demonstrated in a workplace or simulated environment where the conditions are typical of those in a working environment in this industry.

This includes access to:

organisational policies and procedures relevant to performance evidence

current industry cataloguing tools, systems and standards.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and apply relevant standards and accepted variations when cataloguing material 
Create original catalogue records for a variety of formats and check authority files following relevant standards 
Confirm created records include sufficient and relevant access points for ease of retrieval by catalogue users 
Construct descriptions to suit customer needs according to automated system and organisational procedures 
Create item record and statement of holdings 
Search own cataloguing database and identify availability of existing bibliographic records for same or similar items 
Search external catalogues or databases, locate suitable bibliographic records, download and create copy catalogue records in local system 
Download and upload bibliographic records to local system in line with organisational techniques and procedures 
Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures 
Edit downloaded records according to system and organisational procedures 
Add item to records and holdings statements 
Undertake relevant catalogue maintenance to preserve integrity of local database 
Identify the need for authority records according to organisational policies and procedures 
Consult with relevant stakeholders regarding cataloguing issues or problems and take required action 

Forms

Assessment Cover Sheet

BSBINS516 - Undertake cataloguing activities
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

BSBINS516 - Undertake cataloguing activities

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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